Managed Print Services

Optimize your print fleet with our innovative solutions

Managed Print Services 2018-01-25T12:49:48+00:00

With Managed Print Services, reduce costs by up to 30%, free up your I.T. department, and increase productivity.

Businesses moving to managed print services today have seen the cost and productivity savings first hand. Even though office printing costs can consume 6% of annual revenues, many companies have no idea how much they are spending on office printing. This is understandable, as the printer technology monster has grown slowly in most companies as various printers have been acquired over the years. This assortment of devices, supplies, support contracts, and service providers not only creates unnecessary expenses, it can also hamper productivity.

The Challenge of Unoptimized Printer Fleets

When we evaluate printer fleets we typically find these challenges:

  • Redundancy: The user to printer ratio may be too high in areas where printers sit next to network all in one printers and copiers while other areas of the facility may not have enough printing capability.
  • Stockpiling of Supplies: Printer cartridges can cost over $100 each. Look in most office closets and you’ll find thousands of dollars of supplies. Not only are these assets typically unmanaged, they are also targets for theft. Just search for “printer cartridges” on eBay and you’ll quickly see the scope of the problem.
  • Excess Costs: Some models of printer cost significantly more to operate than others. We often find high print volume usage on high-cost printers. Simply re-deploying lower-cost laser printers to that location can reduce costs.
  • I.T. Support Burden: Printer issues can be a huge distraction to I.T. departments. Instead of focusing on mission critical initiatives and security issues, I.T. personnel get distracted dealing with printer issues.

The Solution: Managed Print Services

Fortunately, there is a smart way to manage printers that lowers costs, frees up your I.T. team, and improves productivity. Monster Technology’s Managed Print Services (MPS) program helps you get control of your printer fleet. Here’s how it works:

1. Print Fleet Assessment

The first step is to understand your print fleet. Using non-invasive data collection software we are able to determine the Total Cost of Ownership of your printer fleet. You get a detailed report that reveals:

2. Print Fleet Optimization

Next, we work together to optimize your existing fleet. Redundant or aging devices can be recycled. Low-cost devices can be redeployed to high-volume areas. Where appropriate you may decide to consolidate print, copy, and scan functions with multifunction systems.

3. Proactive Printer and Supply Management

The same software that we used for data collection is now used to manage your printer fleet.

  • We continually monitor your devices, alerting us to support issues before they become business-interrupting problems.
  • Rules-Based Printing software automatically ensures large print jobs are sent to the most cost-effective devices while challenging users to reduce unnecessary print usage.
  • When printers run low on supplies we automatically ship new cartridges, eliminating the cost (and theft risk) of stockpiling supply inventories.
  • When printers require support, we dispatch a certified service technician to properly repair your devices.

All of this is provided inside a program with a predictable and transparent budget, giving you complete control and visibility over your true printing savings.

4. Ongoing Optimization

Over time we can continue to optimize your printer infrastructure. Management reports on printing usage reveal areas for cost reduction and productivity improvement. Looking at printer output also reveals potential workflow improvement opportunities. We can collaborate with you to find ways to streamline the flow of information through your business processes.

Get Started

Ready to lower your printing expenses, free up your I.T. department, and streamline workflow? We’re ready to help you tame your printer monster. Contact us today using the form on this page to learn more about how you could benefit.

Los Angeles office:  15342 Hawthorne Blvd #302 Lawndale, CA 90260   Phone: 877-227-0142

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