With so many options available in the realm of office equipment, it is often difficult to know what machines will suit the needs of a particular company. Making the decision to use a multifunction printer, or MFP, or a copier, can be extremely difficult, mainly because they have similar functions. Even though this is the case, the two options are extremely different and each one will fill a unique void in regard to document production.
Learn more about each of these options so you can make an informed decision regarding which machine is right for your workgroup.
In-office technology has evolved quickly in the past few decades, and the office copier is a machine that is a far cry from its predecessors. In the past, the office copier was a standalone, single-use machine. The only function it had was to replicate documents, often on a large scale. Today, copiers are similar to MFPs in several ways thanks to the host of features that have recently been added.
For example, modern copiers now have the ability to handle many different paper sizes, provide finishing options such as collating, stapling, three-hole punch and more, and do it all with unprecedented speed.
However, there are several things businesses find prohibitive about modern copiers, including their large size and how much they cost to operate. In most cases, because of these two factors, they are best suited for larger companies and organizations.
About Multifunction Printers (MFPs)
A multifunction printer is a type of all-in-one device that is able to perform several useful functions, including print, fax, scan and copy. Some of the benefits offered by utilizing this type of device include:
• The MFPs scanning function allows you to route digital documents right to workflows, email, network folders, fax or even cloud repositories.
• Reclaim a portion of your office space by getting rid of the need for a separate fax machine, scanner, printer and copier.
• You can save money by eliminating the need to buy supplies for or maintain four different devices.
• An MFP is much smaller and more compact than copiers and provides a compact space-saving design.
• Options for networking.
Due to the multifunction capabilities that an MFP has, it can be a great addition to any office size, small or large.
Making a Decision
If you are tasked with the job to determine if a copier or MFP is right for your workforce, you have to consider certain factors. For example, how much space does your office have for the equipment? If you are in a large building with extra space, a copier won’t be a nuisance. However, if you are a small business or startup company with limited space, then going with an MFP makes sense, as it has a smaller physical footprint.
You also have to consider costs. While both machines represent an investment, the costs of keeping up with a copier typically exceed the costs associated with maintaining an MFP. While there are exceptions to this rule, it is something to keep in mind.
If you are still unsure which option is right for your office, it may be best to work with the professionals. The team at Monster Technology can help you evaluate your needs and determine if a copier or MFP is right for your workforce. Keep in mind, making the right decision will increase productivity and profitability.