5 Considerations When Leasing a Multifunction Printer

5 Considerations When Leasing a Multifunction Printer

A study conducted by professionals at the Gartner Group found that more than 90 percent of business owners had no idea how much they spent on printing each year. Failing to keep track of this expense can lead to a variety of problems over time.
As a business owner, you are responsible for providing your team with the right tools. Having a quality multifunction printer is essential in any office space.
Leasing a multifunction printer is a great way to reduce the cost of ownership significantly. Are you in the market to lease a multifunction printer? Here are some of the things you need to consider before making a decision on which printer to choose.

1. What Requirements Do You Have?
Before selecting a multifunction printer to lease, you should think about the requirements of your business. Some of the factors you need to consider are:
• How many people will be using the printer?

• How many print-related tasks are performed on a daily basis?

• Can the printer help with things like reducing paper usage?

• Do you need a color printer?

By getting the answers to these questions, you should be able to narrow the field of available lease printer options at your disposal.

2. Cost of Operation/Warranty
When trying to choose the right lease printer supplier, you need to ask them about the type of replacement parts they use. Often times, the use of aftermarket parts will void the manufacturer’s warranty on a printer. If the printer comes with a warranty, be sure to find out whether this warranty is being provided by the manufacturer or the service provider.
Usually, a printer provider will be able to give you a breakdown of the cost of operating a particular machine. Weighing all the options you have will allow you to choose the best lease printer for your business.

3. The Printer’s Capabilities and Reviews
If you are curious about what a particular printer brand/model can do, looking up some third-party reviews is a good idea. Generally, these reviews can provide you with in-depth information from people who have actually used the machine. You will also need to figure out whether or not the printer in question can multitask.
There are a number of lower-quality printers on the market that can only handle one task at a time. Investing in one of these lower-quality machines will lead to lower productivity levels and a number of other problems.

4. Ease of Use
Finding a multifunction printer that is easy to use is also something you should be concerned with. The last thing you want is to put a printer that is cumbersome or complicated to use. This will normally lead to complaints from your staff and a lack of productivity. Most lease printer suppliers can provide customers with a firsthand experience with a particular machine before it is leased.
Going in and taking a look at a floor model of the printer you are thinking about leasing can be helpful. This firsthand experience can help you figure out whether or not a particular multifunction printer is the right fit for your workspace.

5. Security and Support

The rise of cyber-crime has led to business owners all over the globe taking the security of their network very seriously. Leasing a printer with a great deal of security features is a must for a modern business. Most of the modern multifunction printers can be integrated into existing network security protocols easily.
Getting a quality multifunction printer for a great price is easy with the help of Monster Technology. Contact them today to find out more about the printers they lease.

About the Author:

Collin Mitchell’s passion for the industry began in 2010. Collin is a self made entrepreneur with a passion for Business Technology. When he is not slaying antiquated business technology and helping organization reduce their technology spend, he is enjoying time with his two toddlers under 3. Collin enjoys trail running, running on the beach and pushing his limits running marathons.